Steering Committee Responsibilities

New for 2022-2023 we are updating our Steering Committee role descriptions. The draft can be viewed here.

Chair Person

  • 2 year alternating co-chair position
  • create meeting agendas and distribute to Community Association and Steering Committee members in advance of each meeting
  • preside at Steering Committee and Community Association Meetings
  • oversee and coordinate Community Association activities
  • interact and communicate with the administration of the School to insure that Community Association activities comply with the policies and procedures of the School, this includes providing an advance copy of meeting agendas to the School’s Administrators
  • recruit families as members of the Community Association
  • update Community Association members on activities of the Community Association and events at the School or supporting the School
  • create and maintain a notebook of Community Association and Steering Committee activities and procedures to pass on to succeeding Co-Chairs


  • record minutes of Community Association and Steering Committee meetings and distribute to Steering Committee members and the School Administrators as quickly as possible after each meeting so that identified tasks can be completed in advance of the next meeting
  • maintain a ‘to do’ list of ongoing Steering Committee tasks and distribute to Steering Committee members
  • record any By-Law amendments and update By-Laws (showing the revision date for each such amendment)
  • prepare volunteer recognition certificates for presentation at the end of the year.


  • receive annual Community Association dues and any donations or event proceeds
  • maintain any bank or other accounts to hold Committee Association funds and collect, deposit or pay out funds from those accounts
  • provide regular financial reports to the Steering Committee in such intervals and such form as the Steering Committee may from time to time request

Community Liason

  • 2 year position
  • work to develop and maintain strong ties with the community (i.e. police department, city council, county commissioners, local press) as approved by the administration of the school
  • serve as a liaison between the community and the school when needed
  • assist with permits and press for social gatherings and fundraising events when needed

Communications Coordinator

  • communicate meeting dates and times to members of the Community Association
  • maintain a master calendar of all Community Association and pertinent School events
  • maintain and update the Community Association website
  • maintain G-Suite accounts for current and new members
  • draft and distribute bi-weekly newsletters in collaboration with TES

 Fundraising Coordinator

  •  2 year position.
  • identify and plan ways to raise funds for TES and the TES Community Association.
  • The Co-Chairs collaborate with both TESCA and school administration to support funding needs for the year.  Examples have included: the school bus, wall mats in the gym, and video technology equipment. Additionally the fundraising money is used to support the activities carried out by TESCA in support of the school.
  • Current fundraising events include: Read-a-thon, Parents’ Night Out, Spirit Wear, March Coin Drive, customer loyalty programs, book fair, and restaurant nights

Room Parent Coordinators

  • work as representatives of TESCA to help parents or guardians who choose to volunteer as a Room Parent for one or more of the classrooms. 
  • serve as a liaison between the Room Parents and TESCA/ Administration.
  • 1 Room Parent Coordinator for the Elementary School, Art, and PE.  
  • 1 Room Parent Coordinator  serve  for Middle School, Spanish and Music.