The Expedition School Community Association

Charter and By-Laws

 

Charter

The Expedition School Community Association (Community Association) is an organization dedicated to supporting The Expedition School (School) and its families. It is based on the premise that the time, talents and energy of families at the School are indispensable ingredients in fostering and maintaining the culture and sense of community of the School.

The Community Association is not affiliated with the School although its members are subject to all of the policies of the School. The mission of the Community Association is to act as an organization through which families, teachers, staff and the larger community can work cooperatively to support and enhance the educational and social experiences of the children and families at The Expedition School.

By-Laws

Membership

Membership in the Community Association is completely voluntary and is open to the families, teachers, and staff of the School, as well as members of the larger community.

Steering Committee

The Community Association is led by a Steering Committee consisting of at least ten and no more than twelve elected members. The Steering Committee shall be led by two co-chairpersons, two – four committee coordinators, two room parent coordinators, one community liaison, one communications coordinator, a secretary and a treasurer. The Steering Committee may invite a member of the School’s Board of Directors to become a member of the Steering Committee.

The members of the Steering Committee shall serve one year terms beginning on July 1st of each year except that the Co-Chairs shall agree to serve alternating two year terms for continuity of leadership purposes (i.e. one new co-chair may be elected each year so that there will be a co-chair with at least one year’s experience). Members of the Steering Committee may serve successive terms.  It is preferred that the community liaison serve a two year term to foster the community ties required of the position.

The Steering Committee shall be tasked with appointing additional committees as needed, drafting a budget to be confirmed by the members of the Community Association, and working with School teachers, staff and general membership to support the Community Association’s mission.

Nominating Committee & Elections

A Steering Committee election shall be held on May 15th of each year. To facilitate the election of the Steering Committee, there will be a nominating committee composed of 3 current members of the Community Association. The committee shall be elected by members of the Community Association at a regular membership meeting at least 3 months prior to the election. The nominating committee shall nominate (1) eligible person for each position on the Steering Committee. The nominating committee shall report its nominees to the members of the Community Association in writing. Additional nominations may be submitted to the nominating committee in writing. The vote shall be conducted by ballot and a majority vote shall elect.

In case a vacancy occurs the Secretary shall serve notice of the election to the general membership. The vacant position shall then be filled for the unexpired term by a person elected by the remaining members of the Steering Committee.

Organization

The Community Association is founded as an unincorporated association of individuals supporting the School. The Steering Committee may from time to time change the organizational nature of the Community Association by amending these by­laws.

Meetings

The Community Association shall have regular monthly meetings at a date and time selected by the Steering Committee. Minutes of all meetings shall be kept by the Secretary and shall be shared with all members of the Community Association. The Steering Committee may call special meetings at other times as needed. All meetings are open to all members of the Community Association and shall be announced in advance either by email or other means selected by the Steering Committee.

Annual Dues

All The Expedition School families and friends are encouraged to participate in the Community Association. There shall be no annual dues for membership or voting rights, but the Steering Committee welcomes donations in any form.  All donations shall be used to support the Community Association’s activities and events.

Account

The Steering Committee may open an account at a bank or other institution to hold the membership dues and any other donations or funds raised by the Community Association. The Co-Chairs of the Steering Committee are hereby authorized to open such account(s). The Steering Committee may from time to time create such policies as may be necessary or prudent regarding authority to deposit or withdraw funds from such account. The Treasurer shall regularly update the Steering Committee on the amount and uses of those funds.

Amendment

These by-laws may from time to time be amended at a Steering Committee meeting by a majority vote of the Steering Committee members. Prior to such amendment, the proposed amendment shall be sent to members of the Community Association along with the notice of the Steering Committee meeting in which the amendment will be voted on.